PRE BALLOT NOTICE OF BOARD OF DIRECTORS ELECTION AND SPECIAL BALLOT MEASURE
Annual Meeting Dates: Wednesday, June 2, 2021 & Wednesday, June 9, 2021
Location: 25281 Empty Saddle Drive, Laguna Hills, CA 92653
Time: 6:30 PM
The Annual Meeting of the Members and Election of Board of Directors is set for Wednesday, June 2, 2021, at 6:30 p.m. at the Nellie Gail Ranch Clubhouse at 25281 Empty Saddle Drive, Laguna Hills, CA. In order to achieve quorum, at least fifty percent (50%) of the Homeowners (i.e. 704 out of 1407 members) must vote. Historically, less than 50% of the membership participates in the Annual Meeting, and the meeting must be adjourned to another date. The quorum at such adjourned meeting shall be lowered to twenty-five percent (25%) (i.e. 352 out of 1407 members). The Reconvened Election meeting date, if necessary, will be Wednesday, June 9, 2021, at 6:30 pm at the same location. The inspector of election will be in attendance at this meeting.
This year two (2) seats are up for election. The two (2) nominated candidates that will appear on the ballot are:
Also included on this years’ ballot will be two (2) special ballot measures for a membership vote:
Ballot Measure 1:
Should Nellie Gail Ranch continue to contract for 24-hour mobile patrol services, revise the scope to 12-hour mobile patrol or discontinue mobile patrol services. (A Ballot Measure Statement will be provided with the ballot that describes the scope of proposed services and costs.)
Ballot Measure 2:
Should Nellie Gail Ranch contract for vehicle and license plate recognition cameras at all entries. (A Ballot Measure Statement will be provided with the ballot that describes the scope of proposed services and costs.)
A ballot for the election of directors and the special ballot measures will be mailed to all homeowners by the Inspector of Election prior to May 2, 2021. The ballot mailing and the May 2021 issue of The Pony Express will have candidate bios and information. Return ballots must be received in the envelopes provided by the inspector and signed where indicated to be valid. Ballots may be returned by mail, or other certified delivery to: The Ballot Box, 13681 Newport Ave. #8-341, Tustin, CA 92780. The deadline for the receipt of mailed ballots is close of business on June 1, 2021 for the June 2nd meeting or, if we do not meet quorum, June 9, 2021 for the reconvened meeting. The preferred method for returning your ballot is by mail; however, the Nellie Gail Ranch office will also have a locked ballot box if you prefer to drop off at 25211 Empty Saddle Drive, Laguna Hills, CA 92653. Ballots will also be accepted at the June 2, 2021, and June 9, 2021, meetings.
Please review and verify the accuracy of the information we have on file for mailing you your ballot and the person(s) who will appear on the voter list who are qualified to cast the ballot. Your April 2021 quarterly assessment statement has the information we reflect as to Members of Record (on title) for your property and your preferred mailing address. Only members of record may vote. Please review the names and mailing address on your assessment statement and if there is an additional person on title, trustee or person with power of attorney for your home, please provide us copy of the title or power of attorney and a request to revise the information prior to April 23, 2021. Likewise, if you have an alternative preferred address for the ballot to be mailed, please provide prior to April 23, 2021. You may e-mail to email@example.com or send by mail to 25211 Empty Saddle Drive, Laguna Hills, CA 92653.
For any questions regarding the Annual Meeting and Election of Board Directors, please e-mail firstname.lastname@example.org or call the Association office at (949) 425-1477.