Special Executive Session Meeting

Special Executive Session Meeting
Thursday, April 1, 2021
The Board is considering the installation of a clubhouse and business office sprinkler system to meet fire occupancy codes that will protect our recreation building, improve safety and permit more flexible use of the clubhouse. An Executive Session Meeting has been scheduled for the Board to review and potentially approve a contract to design and install. We will further report to homeowners on this at the April 20th Open Session Meeting and subsequent community mailings. If you have any questions please email admin at admin@nelliegailranch.org.

PRE BALLOT NOTICE OF BOARD OF DIRECTORS ELECTION AND SPECIAL BALLOT MEASURE

(NOTICE DATE MARCH 29, 2021)

Annual Meeting Dates:   Wednesday, June 2, 2021 & Wednesday, June 9, 2021
Location:   25281 Empty Saddle Drive, Laguna Hills, CA 92653
Time:  6:30 PM

The Annual Meeting of the Members and Election of Board of Directors is set for Wednesday, June 2, 2021, at 6:30 p.m. at the Nellie Gail Ranch Clubhouse at 25281 Empty Saddle Drive, Laguna Hills, CA.  In order to achieve quorum, at least fifty percent (50%) of the Homeowners (i.e. 704 out of 1407 members) must vote. Historically, less than 50% of the membership participates in the Annual Meeting, and the meeting must be adjourned to another date. The quorum at such adjourned meeting shall be lowered to twenty-five percent (25%) (i.e. 352 out of 1407 members). The Reconvened Election meeting date, if necessary, will be Wednesday, June 9, 2021, at 6:30 pm at the same location. The inspector of election will be in attendance at this meeting.

This year two (2) seats are up for election.  The two (2) nominated candidates that will appear on the ballot are:

Loree Blough                                  Alexandra Presley                           

Also included on this years’ ballot will be two (2) special ballot measures for a membership vote:

Ballot Measure 1:
Should Nellie Gail Ranch continue to contract for 24-hour mobile patrol services, revise the scope to 12-hour mobile patrol or discontinue mobile patrol services.  (A Ballot Measure Statement will be provided with the ballot that describes the scope of proposed services and costs.)

Ballot Measure 2:
Should Nellie Gail Ranch contract for vehicle and license plate recognition cameras at all entries.   (A Ballot Measure Statement will be provided with the ballot that describes the scope of proposed services and costs.)

A ballot for the election of directors and the special ballot measures will be mailed to all homeowners by the Inspector of Election prior to May 2, 2021.  The ballot mailing and the May 2021 issue of The Pony Express will have candidate bios and information. Return ballots must be received in the envelopes provided by the inspector and signed where indicated to be valid. Ballots may be returned by mail, or other certified delivery to: The Ballot Box, 13681 Newport Ave. #8-341, Tustin, CA 92780. The deadline for the receipt of mailed ballots is close of business on June 1, 2021 for the June 2nd meeting or, if we do not meet quorum, June 9, 2021 for the reconvened meeting. The preferred method for returning your ballot is by mail; however, the Nellie Gail Ranch office will also have a locked ballot box if you prefer to drop off at 25211 Empty Saddle Drive, Laguna Hills, CA 92653. Ballots will also be accepted at the June 2, 2021, and June 9, 2021, meetings.

Please review and verify the accuracy of the information we have on file for mailing you your ballot and the person(s) who will appear on the voter list who are qualified to cast the ballot.  Your April 2021 quarterly assessment statement has the information we reflect as to Members of Record (on title) for your property and your preferred mailing address.  Only members of record may vote. Please review the names and mailing address on your assessment statement and if there is an additional person on title, trustee or person with power of attorney for your home, please provide us copy of the title or power of attorney and a request to revise the information prior to April 23, 2021.  Likewise, if you have an alternative preferred address for the ballot to be mailed, please provide prior to April 23, 2021.  You may e-mail to admin@nelliegailranch.org or send by mail to 25211 Empty Saddle Drive, Laguna Hills, CA 92653.

For any questions regarding the Annual Meeting and Election of Board Directors, please e-mail admin@nelliegailranch.org or call the Association office at (949) 425-1477.

Spring Event

It’s time to spread some love and kindness in Nellie Gail Ranch! Join us in painting some Kindness Rocks that will be displayed in a garden for the community to enjoy. Gather your supplies, your rock painting kit can be picked up at the Tennis & Swim Center starting April 2, as well as your kind thoughts and sentiments. When considering a message to paint on a rock be sure that it is positive and uplifting. The goal is to inspire someone and make them feel happy when they find one. Imagine the message that you would like to find, chances are it will inspire someone else as well.

When your rock is finished and dry, bring it back to the Tennis and Swim Center for display in our kindness garden.

Nellie Gail Ranch’s Emergency Preparedness Plan and Block Captain Training Nellie Gail Ranch EPC Training, Tuesday, April 6th @ 7:30 pm

Please join us for our next presentation on Emergency Preparedness. On Tuesday April 6th at 7:30 p.m. Loree Blough will be explaining how Nellie Gail’s Emergency Preparedness Plan works.  There will also be training for our Block Captains. Learn what you should do & how you can help us prepare the neighborhood.

Zoom Meeting Link: https://us02web.zoom.us/j/82911495167?pwd=NGlrYVRSa2FML3F6UVVSZjJBbjFsZz09

Dial in #:  669 900 6833
Meeting ID: 829 1149 5167
Passcode: 261736

Become a Block Captain

We are looking for volunteers to work as “Area Coordinators” AND “Block Captains.” 

Each “Area Coordinator” will support the specific needs of approximately 10-12 local “Block Captains” and communicate that information to and from the Emergency Command Center.

Each “Block Captain” will work directly with their nearest 10-15 neighbors coordinating any special needs thru the “Area Coordinators” to obtain the best available support and to share available resources and skills when possible. These efforts to organize neighbors to help each other will make a significant positive impact on our ability to survive and remain safe during any disaster or community emergency.

BECOME A BLOCK CAPTAIN

Please Confirm your Owner of Record Information

A ballot for the June 2, 2021 election of directors will be mailed to all homeowners prior to May 1, 2021. Now is a great time to review the owner of record information we have on file so it can be corrected according to any title changes that may have occurred on your property since your purchase. Your April 2021 quarterly assessment statement will reflect the information we have as to Members of Record and your preferred mailing address. Only members of record may vote. Please review the names and mailing address on your assessment statement and if there is an additional person on title, trustee or person with power of attorney for your home, please provide us copy of the title or power of attorney and a request to revise the information prior to April 15, 2021.  Likewise, if you have an alternative preferred address for the ballot and assessment billings to be mailed, please provide prior to April 15, 2021. Revisions will be incorporated to the voter list. You may e-mail to admin@nelliegailranch.org or send by mail to 25211 Empty Saddle Drive, Laguna Hills, CA 92653.

For any questions regarding the Annual Meeting and Election of Board Directors, please e-mail admin@nelliegailranch.org or call the Association office at (949) 425-1477.

Equestrian Center Clubhouse Improvement Project

The Equestrian Committee and Nellie Gail Ranch Board of Directors are excited to announce the timing for a long-awaited project to update our Equestrian Center Clubhouse.  We finished the exterior exactly one year ago in March 2020.  We are now ready to work on the interior!

The work will include replacing all kitchen cabinets and appliances.  We will be enlarging the kitchen slightly by removing an old mechanical room and will be installing a window to bring natural light into the kitchen and a view of the Upper Arena.  The main clubhouse will receive new entry and office doors, new tile flooring, and improved overhead lighting.  Additionally, we will be renovating the restrooms with all new fixtures, partitions, tile, and lighting.

The project will be paid from Equestrian Reserves which are solely funded from Equestrian Center boarding and trainer fees.  The refreshed Clubhouse will result in improved use and enjoyment of the Clubhouse and will maintain our Equestrian Center as a first-class boarding and equestrian training facility.

Photo Contest Winner

Congratulations to Ken Jackson for winning the photo contest with the above photo. Thank you to everyone who submitted photos! The winning photo along with all the submissions will be printed in the next Pony Express.

Happy Spring

“Spring is nature’s way of saying, ‘Let’s Party!’”
— Robin Williams

Extended Facility Hours

We will be returning to our normal facility hours as we move into a less restrictive tier. Please remember to continue to wear your mask when you enter the facility. Enjoy the sunshine and longer days!

Tennis Courts and Swim Center:
6 am – 10 pm  Monday-Friday
6 am – dusk Saturday-Sunday

Pickleball Courts:
9 am – 8 pm  Monday-Friday
9 am – dusk Saturday-Sunday